Forms and Resource Materials

Forms

• Request access to records (PDF)  Use this form if you would like to ask for records from a public body.  The Office of the Information and Privacy Commissioner does not receive and process these requests.  You can submit a request for records online here, Request access to records Online.  You are leaving our website (Office of the Information and Privacy Commissioner -- Legislative Assembly) and going to the Government of PEI’s website.

• Request for Review (PDF) or Request for Review Online Form:  Use this form if you would like the Information and Privacy Commissioner to review an issue in any of the following situations:
• • You requested access to records, and you want the Commissioner to review a decision, act or failure to act, that relates to your request,
  • You were notified by a public body that you are a third party, and the public body intends to disclose your information, or
  • You believe that your information has been collected, used or disclosed in contravention of the law.
• Report a Privacy Breach under the Health Information Act (PDF) or use our online form. Use this form if you are a custodian, and discover a breach of privacy.  The Health Information Act requires that custodians notify the affected individual(s) and the Information and Privacy Commissioner at the first reasonable opportunity, unless you believe that the breach will not have an adverse impact on health care, or on the affected individual.
• Report a Privacy Breach (PDF) or use our online form.  Use this form if you are a public body, and discover a breach of privacy.  This is a voluntary notice if you would like advice from the Information and Privacy Commissioner on managing the breach.
• Authorization to Represent (PDF)  Use this form to delegate an agent to represent you in a request for review with the Information and Privacy Commissioner Office.
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Guides

• Privacy Breach Reporting Guidelines (PDF)
• Privacy Impact Assessment (PDF)
• Processing File Requirements (PDF)
• PEI Health Information Act At a Glance (PDF) -  An overview of the Health Information Act for people and organizations who provide health care or manage the health care system, to ensure proper handling of the personal information of people in their care.
• PEI Freedom of Information and Protection of Privacy Act At a Glance (PDF) - An overview of the Freedom of Information and Protection of Privacy Act to provide people with an explanation of their right to access information and their right to the protection of their personal information as provided by the Act.
• Facts about Facial Recognition (PDF)
• Guide to the Health information Act: The Department of Health and Wellness created this guide for custodians and individuals in preparation for the Health Information Act coming into force in July of 2017. This guide includes some examples and is more detailed guide than our "at a glance" document. Please note that you are leaving our website (Office of the Information and Privacy Commissioner -- Legislative Assembly) and going to the Government of PEI's website. 
• FOIPP Guidelines and Practices Manual (April 2024) Please note that you are leaving our website (Office of the Information and Privacy Commissioner -- Legislative Assembly) and going to the Government of PEI's website. 

Additional Resource Materials

Alberta FOIP: Focus on Privacy  - This interactive online course takes one to two hours to complete (at your leisure) and will give you a better understanding of your rights to information access and privacy, the provincial government's obligations under the Act, and the process of accessing information. Again, while the two Acts are not the exact same, this Alberta course is a useful resource.

Canadian Legal Information Institute Database [CanLII] - CanLII is a non-profit organization managed by the Federation of Law Societies of Canada. CanLII's goal is to make Canadian law accessible for free on the Internet. This search engine is not limited to access and privacy matters and provides access to many court decisions or past decisions of federal and provincial Information and Privacy Commissioners.

Some records are excluded from the scope of the Freedom of Information and Protection of Privacy Act (the “FOIPP Act”) or the Health Information Act.  Here are some links to access the following types of records:

• Birth, Death, and Marriage Certificates:  Access to this information is governed by the Vital Statistics Act.  Here are webpages of the Director of Vital Statistics for information about accessing BIRTH CERTIFICATE, DEATH CERTIFICATE, or MARRIAGE CERTIFICATE.  These webpages include information about fees and online request forms. 
• Adoption Records:  Access to this information is governed by the Adoption Act.  In 2020 there were some changes to Prince Edward Island's Adoption Act that gives adult adoptees (or their children, if the adoptee is deceased) access to identifying information contained on their original birth registration, including name at birth and the identity of their birth parent(s).  For adoptions finalized before January 31, 2020, the adopted person or the birth parents can file a disclosure veto.  Here is a LINK with some general information that includes a “Post-Adoption Services Application Form” (look in the right column).
• Child Protection Records:  Access to this information is governed by the Child Protection Act.  Here is a LINK to the Director of Child Protection's policy, and access request form. 
• Court Records: Here is a GUIDE TO ACCESS COURT RECORDS from the Supreme Court of PEI.

Federal/Provincial Information and Privacy Offices

Federal

• Office of the Information Commissioner of Canada
• Office of the Privacy Commissioner of Canada
• Federal Access to Information and Privacy Coordinators 

Provincial/Territorial

• Information and Privacy Commissioner of Nunavut
• Information and Privacy Commissioner of the Northwest Territories
• Yukon Ombudsman and Information and Privacy Commissioner
• Information and Privacy Commissioner for British Columbia
• Information and Privacy Commissioner of Alberta
• Saskatchewan Information and Privacy Commissioner
• Ombudsman's Office for Manitoba
• Information and Privacy Commissioner of Ontario
• La Commission d'accès à l'information du Québec
• Access to Information and Privacy Commissioner for New Brunswick
• Information and Privacy Commissioner for Nova Scotia
• Information and Privacy Commissioner for Newfoundland and Labrador

National Organizations

Privacy and Access Council of Canada - Conseil du Canada de l'Accès et la vie Privée (PACC-CCAP) - PACC-CCAP is a national association in Canada dedicated to the access and privacy community in both the private and public sectors. Its services are relevant to members of the profession, as well as to others who are interested in understanding Canada's access and privacy landscape. PACC-CCAP provides independent, unbiased and substantive professional certification of access and privacy professionals and offers a range of education, training and professional development opportunities.